Straight answers about your flight records

Per flight, from your logged crew position, aircraft, and aircraft-commander status, never a flat factor. Two conventions are always available: FAA-permissive (14 CFR 61.51(e): rated pilot as sole manipulator logs PIC, so primary, instructor, and evaluator time convert to PIC) and airline-strict (PIC only where you were aircraft commander of record or flew alone: an explicit per-flight PIC=Yes, instructor and evaluator time, sorties in a single-pilot aircraft such as an F-16 or F/A-18 unless the record shows a student sortie or PIC=No, then your aircraft-commander date splitting the career into SIC-before/PIC-after, with a percentage you control after it). Army time converts by duty symbol: PC, instructor, and examiner duties count as PIC, and PI and CP stay out of PIC unless the flight records PIC=Yes. A flight whose record doesn't show who commanded stays out of FAA PIC, and airline views apply your aircraft-commander date and percentage. You can mark any type single-pilot or not in your aircraft library. Changing a preference recalculates your whole career instantly because conversion is computed on read; your military categories are never rewritten. Every export states the exact methodology on its cover.

Using the military-pilot definition in 14 CFR 61.1(b): more than 50 nautical miles straight-line from the original point of departure, no landing required (25 nm for rotorcraft). Credit is distance-proven: airfields on the flight resolve to coordinates and the distance is computed; unknown fields never prove cross-country. For older records with no departure/arrival fields at all, an optional setting credits flights over 1.0 hour, off by default, disclosed in your export methodology, and always overridden by real distance evidence. Cross-country time you log or import on a flight beats any heuristic, and you can mark an aircraft whose every sortie is cross-country (a tanker flying out to an air-refueling track and back, say) so a same-field round trip still counts.

Off by default. Military logs are takeoff-to-landing; civilian flight time is block-to-block. If an application lets you add 0.1-0.3 hours of taxi per sortie, set the per-sortie time adjustment in conversion settings. It applies to counted military sorties only (not sim, RPA, or imported civilian flights), follows PIC/SIC with each flight, and every export states it, for example "Military flight time adjusted +0.3 h per sortie". Leave it at none unless the live application tells you to add taxi.

Simulator sessions are collected and totaled for your military record, but they never join civilian flight totals. The FAA and every major airline exclude sim time regardless of certification. Air Force note: 2019-era "CS" certified-sim codes are rolled into official ARTEMIS/Envision career totals, so your official summary can read higher than your civilian logbook; the Logbook Integrity Review quantifies that difference for you so the question answers itself in an interview. RPA/UAV time is likewise tracked but excluded; drone time is not manned flight time under part 61.

It stays in your military record and out of your civilian totals. The FAA and airline applications convert pilot hours only, so rows whose duty code identifies a navigator/CSO/WSO, flight engineer, boom operator, loadmaster, or similar crew seat are tracked but excluded from PIC/SIC and civilian Total, and the Logbook Integrity Review reports exactly how many hours that is. Detection is conservative: unknown duty codes convert normally, and if a flight you flew as a rated pilot is ever excluded, correcting its duty code in the flight editor brings it back instantly.

American, Delta, Southwest, and United all instruct applicants to report Total without "Other" time. A conversion setting excludes Other and special-aircrew time from your civilian Total column (Other you have deliberately counted toward PIC stays inside Total, and the exclusion is itemized in the Logbook Integrity Review's totals bridge). It is on by default, since an airline total that accidentally includes Other is the costly mistake; Other stays visible beside Total and you can turn the setting off to match your military records total.

Yes. Solo and instruction-received hours come from your civilian logbook rows (imported or entered by hand; you can also add solo time to military flights), and they flow into the FAA 8710-1 grid's Solo, Instruction, and cross-country combination cells and into every logbook export. Military records never guess those columns: a cell with no honest source stays blank. We do not invent a number.

Airline worksheets for United, Delta, American, and Southwest and your FAA 8710-1 numbers, built from the same reviewed flights. A ledger PDF with your conversion method on the cover, summary pages, career milestones, an evaluation summary, a tab index, and a signature line on every ledger page. A Logbook Integrity Review that highlights missing details and possible duplicates and bridges your military and civilian totals. These organize and explain your original records, so bring the originals too. The worksheets, 8710 numbers, and integrity review are free to see; the ledger PDF and file downloads require Pro.

Airlines count time you commanded: flights logged PIC = Yes, instructor and evaluator time, and single-pilot sorties. The FAA counts sole-manipulator time under 61.51, so your FAA PIC is usually higher. When a record doesn't show who commanded, airline views use your aircraft-commander date and a percentage you set (85% unless you change it). ProvenFlight shows both conventions, and each total lists the flights behind it. The PIC guide covers each rule.

Your military total includes Other time, which the major airlines ask you to leave out, and simulator sessions, which are reported separately. ProvenFlight leaves both out of the civilian total by default and shows each one beside it. Taxi time is added only if you choose a per-sortie adjustment, and every export says so. See Other time and your airline Total.

The original documents stay attached to imported records, military time and application totals are labeled separately, and anything uncertain is highlighted. Review possible inconsistencies before you export. These checks do not cover every airline's review. Before you submit, look over the highlighted items and final totals, and follow the airline or FAA instructions.

Service records from all five branches: ARMS histories and AFTO 781s, G/TIMS and Air Force evaluation forms, CAFRS exports and the DA 759 family, SHARP and NAVFLIRS records, M-SHARP, and ALMIS. Also civilian logbook exports, your own spreadsheets, CAE and FlightSafety training records, a filled FAA 8710-1, and photos or scans of paper pages. Check the supported records page before uploading. Plan choice never changes which document types are available.

The totals, aircraft, milestones, and sections you choose, rebuilt from your logbook each time it's opened. It never shows airfields, routes, tail numbers, units, call signs, crew names, or dates finer than a month, and it stays out of search results. Building and previewing is free; publishing takes Pro. See what a profile shows.

Log flights by hand without limits, import 3 documents, and try 50 voice drafts. A document counts once, when you import from it. Re-runs and files you only store never count. See every conversion and its breakdown, the airline worksheets and FAA 8710-1 numbers on screen, Career, and the Logbook Integrity Review. No card required.

Records are processed in your account, not mailed to a data-entry service. You can export your data, and you can delete your account. See the security overview and privacy policy for the current controls and commitments.

Yes. Import records, log new flights, and keep career totals on active duty or in the Guard or Reserve. Starting earlier gives you more time to find missing source forms, and keeps flight-level detail that a final summary may drop.

The same Pro features. Pay $299 once for lifetime access while the Career offer is available, or $129 a year if you would rather start with less upfront. Career also gets priority processing.

iPhone, iPad, Android, and your browser. The same account works everywhere.

Yes. Keep both in one logbook, with military categories and civilian PIC/SIC preserved.

Yes. Import supported records, spreadsheets, or photos. Download your raw CSV for free, or use Pro for formatted exports.

Usually, yes. When a file does not match a layout ProvenFlight already knows, it reads your header row and a sample of your data, figures out which column is date, tail number, PIC, night, approaches, and the rest, then applies that mapping to every row. Homemade Excel logbooks, multi-row headers, and exports from apps nobody supports anymore come in this way. We mark more rows for you to confirm during review, on purpose. See the import any pilot logbook guide.

Yes, when it is the right tool for the file. ProvenFlight reads digital forms and spreadsheets directly, uses text recognition for scans, figures out columns in layouts it has not seen, and can use AI-assisted image reading for harder photos. Imports and voice drafts are AI-assisted, with review before saving. If we are unsure, we highlight it instead of guessing.

Processing starts when the file arrives. Large scans, handwriting, and image-heavy files take longer. Career purchases are picked up ahead of the standard queue when demand is high. That is a pickup-order benefit, not a guaranteed completion time.

Airline worksheets you can download or print, Section III of the FAA 8710-1 to copy into IACRA, a printable PDF ledger carrying an export ID, files for ForeFlight, MyFlightbook, and LogTen, a complete spreadsheet, and the Logbook Integrity Review, which reconciles duplicates, summary-only hours, and the bridge between your military and civilian totals. You can also publish a profile and private links. Logging by hand and your first 3 imported documents do not require a paid plan. Raw CSV is available on Free; formatted and converted file exports require Pro.

There is no universal airline conversion rule. ProvenFlight keeps raw military categories and civilian totals separate, then prepares the view you need without changing the original flight. Crew positions from all five services and Army duty symbols drive PIC and SIC. Single-pilot aircraft count as PIC unless the record shows a student sortie or PIC = No. When command isn't recorded, the FAA view leaves it out of PIC; airline views use your aircraft-commander date and a PIC percentage you set (85% by default). Always follow the current instructions in AirlineApps, Pilot Credentials, or the hiring airline's own portal. See the military records to airline applications field guide.

FAA 61.57 currency comes from your committed flights, not a separate tracker: three landings in the preceding 90 days (each counted with its takeoff, since military records rarely print takeoffs), three night full-stop landings for night currency, and six instrument approaches plus holding within the preceding six calendar months. Visual and contact approaches do not count. Military and civilian flights both count, and the counts pool every aircraft, so check category, class, and type yourself. Simulator sessions do not count, because device and instructor conditions cannot be verified from a flight record. The app reports what your records support for FAA 61.57; it is not military qualification or mission-readiness certification.

Yes. Supported G/TIMS records include gradesheets, the Summary Record of Training, and the Aviation Training Jacket. The importer preserves course summaries and ride history as career records. If the full jacket contains pages that cannot yet produce maneuver-level detail, those pages stay with the record and are highlighted.

An identical file is caught before it processes twice. If you already imported it, you can re-run it instead, which never counts as a new document. When a new file repeats flights already in your logbook, they merge instead of doubling up: the file fills in what those entries are missing, like takeoff times or mission symbols, and where the two disagree, you pick the value. Copies of one flight inside a single file merge into one flight the same way. Records only merge on their own when something proves they're one flight, like the same takeoff time or mission number; otherwise you're asked, so two real sorties never collapse into one. Delete the file with its records to remove what it added. Flights already in your logbook are fingerprinted, and repeated entries are grouped so you can merge them the same way, picking the value to keep where they disagree. Summary-only records stay separate from flight-level ones. Merged and deleted entries go to a recycle bin, restoring a merged entry takes back what it added, and keeping entries separate stops them flagging.

Every logbook PDF carries a short export ID on the cover and every ledger page. Anyone holding the document can look it up at ProvenFlight.com/verify to confirm it was generated by ProvenFlight, when, for whom, and with which conversion view, without seeing any flight entries. The lookup also shows the file's SHA-256 hash, so a digital copy can be checked against the issued PDF. The export ID is an integrity and provenance marker; it is not independent validation of the underlying hours. See the verification guide for what a lookup proves and what it never shows.

The export view puts your reviewed flights into Section III of the current FAA Form 8710-1. Copy values into the official IACRA application. ProvenFlight does not submit or sign the application for you.

Manual entry is free. Free includes 3 imported documents, 50 voice drafts, in-app conversion of owned records, Career, the integrity review, and a CSV of your logbook. Formatted and converted exports require Pro. Pro Career is $299 once, no renewal, while we're offering it. Pro Annual is $129/year for the same Pro features. A 30-day money-back guarantee covers your first purchase of each paid plan. Questions? Email us.

If you are not satisfied with ProvenFlight for any reason, email admin (remove this) @ (remove this) provenflight.com within 30 days of your first purchase of a plan and we will refund it in full, no questions asked. The guarantee covers the first purchase of Pro Annual and of Pro Career; renewal charges are not included. App Store and Google Play purchases follow that store's refund process. Separately, you can cancel a subscription at any time from your billing settings and keep access through the end of the term you already paid for.